Enterprise Solutions

Optical Character Recognition

AP invoice capture from OCR fully integrated to Oracle E-Business Suite

 

Invoice processing typically requires significant manual effort and addressing any subsequent keying errors is an inefficient use of valuable resources.

 

We have developed Version 1 OCR – a solution that utilises Optical Character Recognition technology to streamline the invoice entry and matching process. The solution caters for invoices received via email, fax, and post and means that invoices are processed in a consistent and robust manner, irrespective of source.

 

Utilising data capture software, Version 1 OCR identifies the pertinent data and automatically extracts and validates it against Oracle E-Business Suite providing matching where applicable. Discrepancies are highlighted, allowing manual override as needed.

 

The captured data is interfaced into Oracle E-Business Suite to create the invoice, while the invoice image is stored in a secured repository for subsequent retrieval.

 

KEY FEATURES

 

VERSION 1 OCR HAS BEEN DESIGNED TO DELIVER THE FOLLOWING CLIENT FEATURES:

  • Handles invoices and credit notes – automatic document type detection
  • Matches invoices to PO’s – handles price, quantity and VAT variances
  • Matches credit notes to invoices and PO’s – releases quantity and price holds on invoices
  • GL coding for non-matched invoices using distribution sets
  • Applies holds for non-matched invoices
  • Multi-org support

 

KEY BENEFITS of OCR for E-Business suite:

  • Images linked to invoice / credit note in Payables Invoice Workbench
  • Images available for reporting (Discoverer / OBIEE / QlikView / other)
  • Images available in invoice approval workflows
  • Comprehensive auditing
  • Reduces manual labour costs of keying invoices – greater productivity from staff
  • Improved data accuracy – fewer queries
  • Quicker data input process – leading to improved prompt payment

 

Worldwide Offices
UK Head Office:
40 Gracechurch Street, London, EC3V 0BT
Ireland Head Office:
Millennium House, Millennium Walkway, Dublin 1, D01 F5P8